Executive Assistant

Description: PositionReports to: Senior Vice President Communications & Image, Christian Dior Couture and Parfums Christian Dior JOB PURPOSE: The Executive Assistant performs a wide variety of complex and confidential duties. The ExecutiveAssistant uses initiative, tact, judgment, confidentiality as well as strong interpersonal andorganizational skills to support the SVP, Communications & Image and ultimately the broader objectives of the organization. ProfileTasks and Responsibilities: Manage the day to day sensitive and confidential business activities of the SVPIndependently prioritize and handle internal and external correspondence including determining whether to directly answering correspondenceIndependently evaluate and screen incoming calls for priority, resolution, routing or response in the most professional mannerCompose, edit and distribute correspondence including email, memos and PowerPoint presentationsSchedule meetings and maintain daily and long-term calendar in a manner that provides the most effective use of the SVP?s time and prioritizes business needsCoordinate Senior executive meetings and prepare confidential and sensitive materialsPrioritize and execute travel arrangements to best facilitate effective use of SVP?s timePrepare detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitorsCreate and maintain comprehensive filing system to optimize business use for department and train others; develop improvementsReconcile, track and approve expense reports as directedPlan conferences and on-site/off-site meetings, negotiate venue rates, facilitate all equipment and ensure attendees and presenters are equipped with their requirementsEstablish and maintains comprehensive records, reports, reference materials and communicationsRecords actions on sensitive issues and releases information to authorized parties as directed Requirements: A minimum of 5 years of C-Level Executive Assistant experienceDemonstrate the ability to handle confidential and highly sensitive proprietary information with discretionAbility to remain composed in difficult situationsAbility to perform routine and specialized duties at assigned times and for long periods of time when necessary.Ability to time mange and organize tasks based upon shifting prioritiesAbility to work independently and make sound decisions.Ability to demonstrate effective verbal and written communication skillsStrong telephone etiquette and communication skillsAbility todemonstrate tact and discretion in preparing, disclosing and handling information of a confidential, controversial and sensitive natureAbility to establish and maintain working relationships with all levels of the organization and external partiesAbility to operate all equipment and programs necessary to perform the jobAbility to travel as needed